Subject: [86all] Caribe Walking Experience Today

From: Ray Pelletier <[email-masked]>
Date: Mon, 11 Mar 2013 16:28:28 -0400

All;

The Caribe has room availability Tuesday.  Everyone who was walked to another hotel will be able to check into the Caribe tomorrow.  All those scheduled to check in tomorrow will also be able to do so.

Today only 7 of today's 24 IETFers were able to check into the Caribe, 17 were walked to the Buena Vista and Embassy Suites.

Those who were walked to the Nickelodeon yesterday are being offered the opportunity to check into the Embassy Suites tonight, and then tomorrow can check into the Caribe.  Arrangements to move to the Embassy can be made through Nancy Elksnitis, [email-masked].

Arrangements are being made for a shuttle from the Embassy tomorrow morning at 8:30 am to bring attendees and their luggage to the Caribe.  It may not be convenient for all and individuals will able to use taxis and their vouchers instead.  

Individuals can remain in the Embassy Suites or Buena Vista if they choose to do so.  However, they will begin to pick up room charges and Internet expenses from the day they refuse to check into the Caribe.

Ray 
IAD

Hotel Contract Provisions
8.10  Hotel Booked Beyond 100% Capacity.   Hotel agrees not to relocate any conference attendee holding a guaranteed reservation only after it has relocated any other guests required to be relocated.  If, after walking all transient guests, the Hotel does not or cannot honor all reservations accepted and/or confirmed by the Hotel to the Group or its attendees, the Hotel shall be considered booked beyond 100% capacity and, at the Hotel’s sole expense, the Hotel shall (with a Group’s representative approval) provide: 

a.  Alternative accommodations at the closest hotel of equal or better quality for said attendee at no charge to the guest for the length of stay the guest is displaced.  For the purpose of this contract, the closest comparable Hotel is the Buena Vista Suites.  

b.  Two (2) complimentary round-trip ground transportations between the Hotel and the alternate hotel for each day the guest is displaced.  

c.  Two (2) 5-minute phone calls world-wide each day guest is displaced and necessary arrangements for forwarding the displaced guest’s telephone messages and mail.  

d.  An offer to relocate the displaced guest back to first available room.  If room becomes available and guest elects not to return to the Hotel, the Hotel shall have no further obligations under this Section.  

e.  Upon return to the Hotel, upgraded accommodations (if available) and a “welcome back” amenity from the General Manager.  

f.  Credit to the Group for any guests displaced toward its roomblock pick-up for purpose of this contract and for calculation of the Group complimentary room credits.  

g.  Promptly, a list to the Groups Representative of any and all relocated guests. 

8.11	In the event that an attendee who has reserved a room within the Group’s room block needs to check-out prior to the reservation check-out date, the Hotel shall not charge an early departure fee.  Attendees shall be instructed to make every effort to inform the Hotel in advance of any changes to their planned length of stay.  

8.12	Hotel check-in time for the Group shall not be later than 3:00 p.m. and Hotel check-out time shall not be before 11:00 am.  Upon their request Group members will be allowed to check-in early or to check-out late without charge subject to room availability.