Subject: Proposed Changes to IAOC Communications Plan; Request for Community Input

From: IETF Administrative Director <[email-masked]>
Date: Wed, 05 Feb 2014 16:47:30 -0800

All;

The IAOC is seeking community feedback on proposed changes to the IAOC 
Communications Plan.

In 2007 the IAOC adopted a Communications Plan in recognition of its responsibility 
under BCP 101 to operate IASA in a transparent manner.  The Plan identifies the 
information to be communicated, the desired frequency and the mode of those communications.  

The Plan can found here:  <http://iaoc.ietf.org/documents/IAOC_Communications_Plan_7-12-07.pdf>.

A markup of the Plan with the proposed changes can be found here: 
<http://iaoc.ietf.org/documents/IAOC-Communications-Plan-2014-Revisions-03.pdf>  The matrix at 
the end of the current plan will be modified to reflect changes adopted by the IAOC following community 
input.

The IAOC is proposing the substantive changes set out below.

The IAOC welcomes your feedback.  All comments received by 17 February will be considered for the 
proposed changes.

Thanks.

Ray
IAD

A.  Proposed Revisions to the Plan
B.  Proposed Additions to the Plan
C.  Proposed Deletions to the Plan

A.  Proposed Revisions to the Plan

	5.2.2 Unaudited Financial Report

	FROM

	The Unaudited Financial Report will provide an
	unaudited review of the financial performance of IASA
	against the previous year’s Budget in March or April of the
	following year. The unaudited report will not be available
	publicly, but will serve to inform the IAOC in anticipation of
	the audited financial report. The report is prepared by the
	Internet Society.

	TO 

	The unaudited Financial Report, prepared by the Internet
	Society, will provide a review of the annual financial
	performance of IASA against budget. This report will be
	available as soon after the end of the calendar year as
	possible, and will be made public. [RFC 4071, §6, 7]

	Reason for Change:  Conformance with ISOC practices.  
	Plus the addition of making the Report public.

5.2.6. Financial Forecast

	FROM

	A financial forecast will be prepared quarterly
	and for ISOC Board of Trustee meetings as required.  [RFC
	4071, §6]

	TO

	5.2.6. Financial Forecast
	Year-End Forecasts shall be prepared by the IAD using the
	financial statements prepared following the first and second
	IETF meetings of the year as advice to the Internet Society,
	and for the IAOC and IAD to manage operations against the
	current annual budget and take appropriate actions. [RFC
	4071, §6]

	Reason for Change: The YEFs are addressed in the IAOC Budget 
	Process & Calendar <http://iaoc.ietf.org/budget-and-finance.html>

B.  Proposed Additions to the Plan

	5.4.1 Subpoenas and Other Legal Requests

	All subpoenas and other legal requests received by the IAOC 
	or the IETF will be published on the IAOC website together
	with their responses. 

	Reason for Change:  Greater transparency.

C.  Proposed Deletions to the Plan

	4.3. IETF Journal
	Periodically the IAOC shall provide reports in the IETF
	Journal. Reports in the Journal shall also be posted on the
	IAOC website.

	Reason for Change: This reporting is redundant with 
	Plenary reports and other online reports on the IAOC site.
	<http://www.internetsociety.org/fr/publications/ietf-journal>

	5.2.3. Audited Financial Report

	The Audited Financial Report will provide an audited review
	of the financial performance of IASA against the Budget.
	The audited report will be available from the Internet
	Society by June of each year. [RFC 4071, §6, 7]

	Reason for Change: IASA is not eligible for a separate audit or audited
	financial statement. IASA financial results are audited as a
	part of Internet Society’s financial audit and therefore
	combined in the consolidated financial statements of
	Internet Society. Therefore, ISOC recommends that section 
	5.2.3 be removed.

	5.3.6. IASA Annual Review
	In March of each year the IAOC shall publish an IASA
	Annual Review reporting on the financial and operational
	health of the organization, as well as its success in meeting its
	goals for the year.

	Reason for Change: Report has not been prepared as it was considered 
	that 3 Plenary reports a year provided the same information.

	5.3.13. Audit Procedures

	The IAOC and ISOC shall agree upon and publish
	procedures for reporting and auditing of the IASA accounts.
	[RFC 4071, §5.1]

	Reason for Change: IASA is not eligible for a separate audit or audited
	financial statement. IASA financial results are audited as a part of Internet 
	Society’s financial audit and therefore 	combined in the consolidated 
	financial statements of 	Internet Society. Therefore, ISOC recommends 
	that section 5.3.13 be removed.