Subject: Upcoming IAOC committee structure changes

From: IAOC Chair <[email-masked]>
Date: Mon, 26 Feb 2018 13:32:56 -0800

In reviewing its requirements and operations, especially in the light of the imminent conclusion of the MTGVENUE work, the IAOC has decided to create a new subcommittee, the Venue Review committee (charter copied below), effective as of IETF 101. Its composition is as noted below, plus IAOC members that the new IAOC will select in London, and any community volunteers that the new IAOC chooses to appoint. (A call for community volunteers for all IAOC committees went out earlier today -- see https://mailarchive.ietf.org/arch/msg/ietf-announce/kQy7Ob-GeQ-w0uB_WTO1PXfkpyc ).

With the creation of the Venue Selection committee, the IAOC has also chosen to conclude the work of the Meetings Committee, effective March 23, 2018 (i.e., Friday of the IETF 101 meeting).

I’ll take this opportunity to thank Ole Jacobsen for his many years of service in chairing the Meetings Committee, as well as all the Meetings Committee members for their hard work over the years, helping the IETF broaden its scope of meeting locations and getting us well set up for the future.

Information about all current IAOC committees is available here:  https://iaoc.ietf.org/committees.html .

Leslie Daigle, 
IAOC Chair.

Venue Review Committee

Approved 22 February 2018 to be effective as of IETF 101

Background

The Venue Review Committee provides support to the professional meeting staff to ensure that venues selected for IETF meetings are tuned to IETF community requirements. This includes:

    reviewing and providing input to the IETF meeting calendar (based on the planned IETF meeting schedule and general geography)

    ensuring there is an up to date public resource with structured information about potential cities and venues (e.g., which cities have been reviewed and seem reasonable, which are off the table because of lack of appropriate meeting venue, etc) and accepting community input in maintaining the information

    reviewing possible meeting cities and venues with the Secretariat staff and NOC lead; providing the IAOC with any appropriate feedback where its attention may be needed as regards the meeting requirements laid out in draft-ietf-mtgvenue-iaoc-venue-selection-process-12.

    reviewing community feedback on proposed venues and contributing to the meeting proposal package that is prepared for approval.

The number and general geographic layout of IETF meetings is decided elsewhere. The overall meeting requirements are laid out in draft-ietf-mtgvenue-iaoc-venue-selection-process-12.

The Venue Review Committee shall report to the IAOC monthly unless circumstances dictate that the IAOC be informed sooner.

Mailing list: [email-masked]

Members

<tbd>
Jim Martin

Staff

Kirsten Machi
Stephanie McCammon
Alexa Morris
Laura Nugent
Portia Wenze-Danley