Subject: Consultation on proposals regarding planning for IETF 111

From: IETF Executive Director <[email-masked]>
Date: Thu, 04 Mar 2021 11:22:33 -0800

As the global COVID-19 pandemic is still with us, the IESG, IETF Administration LLC and IRTF Chair need to make a decision on whether to go ahead with an in-person meeting for IETF 111 San Francisco or switch to an online meeting.  While it seems highly unlikely that an in-person meeting can go ahead, we think it is important to continue to follow our formal assessment process as used for IETF 108 and IETF 109.  We are therefore seeking feedback on the following:

1. Assessment Criteria
We propose to use the same criteria [1] for assessing whether to go ahead with an in-person IETF 111 meeting or switch to an online meeting as used for IETF 109.  These criteria were previously consulted on, amended as a result of the consultation, and worked well when used for IETF 109 [2].

2. Fee structure
We propose to use the same fee structure as used for IETF 110 [3] including unlimited fee waivers.

3. Decision timetable
We propose to use the following assessment timetable:

05 Mar 2021	This consultation opens.

02 Apr 2021	Consultation closes.

09 Apr 2021	Response to consultation communicated and assessment begins using the final criteria.

16 Apr 2021	Decision made and communicated.

03 May 2021	Registration opens.

26 Jul 2021	IETF 111 begins.

The proposed decision date of 16 April 2021 is 14 weeks before the meeting date when previously these decisions were made 10 weeks before.  We have brought this forward so that in the unlikely event we proceed with an in-person meeting, we leave sufficient time for people to make travel arrangements 

Please send any feedback to [email-masked] by 02 April 2021.

[1]  https://www.ietf.org/how/meetings/109/assessment-framework-person-vs-online-ietf-109-meeting/
[2]  https://mailarchive.ietf.org/arch/msg/ietf-announce/7GHV8JuZuNgYjv-Dt9wrk_CN5BE/
[3]  https://mailarchive.ietf.org/arch/msg/ietf-announce/ZU6cYhBTdxD63Ki2c4hUSsVfkCw/

-- 
Alissa Cooper, IETF Chair
Jay Daley, IETF Executive Director
Colin Perkins, IRTF Chair