Subject: [ietf-sow] comments on Agenda tool

From: "George, Wes" <[email-masked]>
Date: Wed, 9 Nov 2011 16:32:29 -0500

I have the following comments and recommendations:

*         there should be an alternate way to input things like room information (eg import from csv or XLS file) so that we don't necessarily require the secretariat and others to have to sit and do data entry for all of the rooms. I would expect that often the hotel or conference center already has a lot of this information that they could make available such that swivel-seating may not be necessary.

*         Ability to import building map location data to allow for presentation of a visual representation of the agenda overlaid on the map - would need to specify the acceptable formats for the map, probably VSD, jpg, etc.

*         There should be fields for due dates for room requests, agenda uploads, along with the ability to trigger systematic "nag" emails to WG/BoF chairs who have missed a due date for a schedule request or agenda upload, as well as for those with Level 1 or 2 access to pull reports. - this may drive the need to represent the hierarchy so that the system shows the appropriate AD the WGs/BoFs that they are responsible for.

*         There should be a back-end link (eg the system uses it as a source of data) to the current list of active WGs and BOFs maintained on the IETF webpage, so that placeholder sessions and the drop-down list for schedule conflicts can be generated based on those, or at a minimum those can be used to ensure completeness and assist in notification/validation as in the previous bullet without requiring extensive data entry.

*         Fields to track session actual start/stop time, attendance numbers, and the ability to recall previous meeting info within the scheduling request - this will help WG/BoF chairs to more accurately plan their schedule requests.

*         Integration with Android/iOS - this is a nice to have, but it is preferable that this is designed into the system from day one, rather than relying on someone in the community to write an app  to scrape the published agenda. It may even be useful to design the app such that it can be managed by staff from a tablet or mobile device, whether via a dedicated app or a mobile-optimized version of the agenda.

*         Another nice to have - integration or at least hooks for future integration with an electronic attendance system (such as the electronic blue sheet experiment from Hiroshima). While this may not happen immediately, it would be nice to have the system pull and track attendance data so that no one has to manually enter that data if we ever get away from the paper blue sheets.

Thanks,

Wes George

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