Subject: [Manycouches] Stay Home Meet Online (SHMO) Working Group - Meeting Planning

From: "Bernie Volz (volz)" <[email-masked]>
Date: Wed, 13 May 2020 19:02:51 +0000

Regarding:

- Meeting planning in the event that a previously scheduled in-person meeting needs to be canceled and replaced with a fully online meeting. Similar to how RFC 8719 establishes guidance for the regional rotation of in-person meetings, the IESG and the LLC would benefit from having community consensus guidelines about the time zone selection, meeting length in days, and other high-level scheduling aspects when an in-person meeting must be cancelled. This work item is expected to be fulfilled with the publication of one or more BCPs

My feeling is that we should simply replace the in-person meeting with a virtual version. That means schedule (time zone, length in days, session times) is the same as it would be for the in-person meeting (i.e., time zone selection is what it would have been for the in-person location). Why re-work this when it was already set? And, this would generally make it more fair to the global participants than other "rules".

If there is a case where a meeting is cancelled early enough where the schedule has not been done, the scheduling for the requested sessions can take that into account to potentially shorten the meeting by a number of days (i.e., use Friday and even Thursday only if needed).

  *   Bernie Volz