Subject: [OPS-AREA] FW: [BOFCHAIRS] 72nd IETF - Working Group/BOF Scheduling

From: "Romascanu, Dan (Dan)" <[email-masked]>
Date: Wed, 21 May 2008 18:58:50 +0200

-----Original Message-----
From: [email-masked] [mailto:[email-masked]] On Behalf Of
IETF Agenda
Sent: Wednesday, May 21, 2008 7:20 PM
To: Working Group Chairs
Cc: [email-masked]
Subject: [BOFCHAIRS] 72nd IETF - Working Group/BOF Scheduling

REMINDER: The cutoff date for requesting a working group session and for
preliminary BOF proposals to ADs is Monday, May 26 at 17:00 PDT (24:00
UTC/GMT).

-----------------------------------------------------------------
72nd IETF - Dublin, Ireland
Meeting Dates: July 27 - August 1, 2008
Host: Alcatel-Lucent
-----------------------------------------------------------------
We are currently accepting scheduling requests for all Working Groups
and BOFs.  The milestones and deadlines for scheduling-related
activities are as follows:

May 26, Monday - Cutoff date for requests to schedule Working Group
meetings and for preliminary BOF proposals to ADs at 17:00 PDT (24:00
UTC/GMT).
June 9, Monday - Cutoff date for requests to Area Directors to schedule
BOFs at 17:00 PDT (24:00 UTC/GMT).
June 16, Monday - Cutoff date for Area Directors to approve BOF requests
at 17:00 PDT (24:00 UTC/GMT).
June 20, Friday - Preliminary agenda published for comment.
July 2, Wednesday - Cutoff date for requests to reschedule Working Group
and BOF meetings 17:00 PDT (24:00 UTC/GMT) July 7, Monday - Final agenda
to be published.
July 16, Wednesday - Draft Working Group agendas due by 17:00 PDT (24:00
UTC/GMT).
July 21, Monday - Revised Working Group agendas due by 17:00 PDT (24:00
UTC/GMT).

Submitting Requests for Working Group and BOF Sessions

Please submit requests to schedule your Working Group sessions using the
"IETF Meeting Session Request Tool," a Web-based tool for submitting all
of the information that the Secretariat requires to schedule your
sessions.

The URL for the tool is:

https://datatracker.ietf.org/cgi-bin/wg/wg_session_requester.cgi

Instructions for using the tool are available at:

http://www.ietf.org/instructions/session_request_tool_instruction.html

Please send requests to schedule your BOF sessions to [email-masked]. 
Please include the acronym of your BOF in the subject line of the
message, and include all of the information specified in item (4) of
"Requesting Meeting Sessions at IETF Meetings" in the body.  (This
document is included below.)

Submitting Session Agendas

For the convenience of meeting attendees, we ask that you submit the
agendas for your Working Group sessions as early as possible.  Draft
Working Group agendas are due Wednesday, July 16 by 17:00 PDT (24:00
UTC/GMT).  Revised Working Group agendas are due no later than Monday,
July 23 at 17:00 PDT (24:00 UTC/GMT).  The proposed agenda for a BOF
session should be submitted along with your request for a session.
Please be sure to copy your Area Director on that message.

Please submit the agendas for your Working Group sessions using the
"IETF Meeting Materials Management Tool," a Web-based tool for making
your meeting agenda, minutes, and presentation slides available to the
community before, during, and after an IETF meeting.  If you are a BOF
chair, then you may use the tool to submit a revised agenda as well as
other materials for your BOF once the BOF has been approved.

The URL for the tool is:

https://datatracker.ietf.org/cgi-bin/wg/wg_proceedings.cgi

Additional information about this tool is available at:

http://www.ietf.org/instructions/meeting_materials_tool.html

Agendas submitted via the tool will be available to the public on the
"IETF Meeting Materials" Web page as soon as they are submitted.

The URL for the "IETF 72 Meeting Materials" Web page is:

https://datatracker.ietf.org/public/meeting_materials.cgi?meeting_num=72

If you are a Working Group chair, then you already have accounts on the
"IETF Meeting Session Request Tool" and the "IETF Meeting Materials
Management Tool."  The same User ID and password will work for both
tools.
  If you are a BOF chair who is not also a Working Group chair, then you
will be given an account on the "IETF Meeting Materials Management Tool"
when your BOF has been approved.  If you require assistance in using
either tool, or wish to report a bug, then please send a message to:
[email-masked].
===============================================================
For your convenience, comprehensive information on requesting meeting
sessions at IETF 72 is presented below:

1. Requests to schedule Working Group sessions should be submitted using
the "IETF Meeting Session Request Tool," a Web-based tool for submitting
all of the information required by the Secretariat to schedule your
sessions.  The URL for the tool is:

https://datatracker.ietf.org/cgi-bin/wg/wg_session_requester.cgi

Instructions for using the tool are available at:

http://www.ietf.org/instructions/session_request_tool_instruction.html

If you require an account on this tool, or assistance in using it, then
please send a message to [email-masked].  If you are unable to use
the tool, then you may send your request via e-mail to [email-masked],
with a copy to the appropriate Area Director(s).

Requests to schedule BOF sessions must be sent to [email-masked] with a
copy to the appropriate Area Director(s).

When submitting a Working Group or BOF session request by e-mail, please
include the Working Group or BOF acronym in the Subject line.

2. BOFs will NOT be scheduled unless the Area Director(s) approved
request is accompanied by a BOF'S FULL NAME AND ACRONYM, AREA, CHAIR(S)
NAME(S) (given together with e-mail address(es)), AN AGENDA AND FULL
DESCRIPTION, and the information requested in (4) below. (Please read
the BOF Procedure at: http://www.ietf.org/ietf/1bof-procedures.txt
before requesting a session for a BOF.)

3. A Working Group may request either one or two sessions.  If your
Working Group requires more than two sessions, then your request must be
approved by an Area Director.  Additional sessions will be assigned,
based on availability, after Wednesday, July 2 at 17:00 PDT (24:00
UTC/GMT), the cut-off date for requests to reschedule a session.

4. You MUST provide the following information before a Working Group or
BOF session will be scheduled:

    a. Working Group or BOF full name with acronym in brackets: 

    b. AREA under which Working Group or BOF appears:

    c. CONFLICTS you wish to avoid, please be as specific as possible:

    d. Expected Attendance (figures from the 71st IETF meeting are
included at the end of this message):

    e. Special requests:

    f. Number of sessions:

    g. Length of session: 
       - 1 hour 
       - 2 hours 
       - 2 1/2 hours

For more information on scheduling Working Group and BOF sessions,
please refer to RFC 2418 (BCP 25), "IETF Working Group Guidelines and
Procedures"
(http://www.ietf.org/rfc/rfc2418.txt).
===============================================================
For your convenience please find here a list of the IETF Area Directors
with their e-mail addresses:

IETF Chair
Russ Housley <[email-masked]>

Applications Area (app)
Lisa Dusseault <[email-masked]>
Chris Newman <[email-masked]>

Internet Area (int)
Jari Arkko <[email-masked]>
Mark Townsley <[email-masked]>

Operations & Management Area (ops)
Ronald Bonica <[email-masked]>
Dan Romascanu <[email-masked]>

Real-time Applications and Infrastructure Area (rai) Cullen Jennings
<[email-masked]> Jon Peterson <[email-masked]>

Routing Area (rtg)
Ross Callon <[email-masked]>
David Ward <[email-masked]>

Security Area (sec)
Pasi Eronen <[email-masked]>
Tim Polk <[email-masked]>

Transport Area (tsv)
Lars Eggert <[email-masked]>
Magnus Westerlund <[email-masked]>
===========================================================
71st IETF Meeting Attendance Number

16ng		36
6lowpan		33
6man		85
ancp		25
apparea (AG)	87
asrg		38
autoconf		71
avt		70
avt (2nd session)	28
behave		71
bliss		115
bmwg		28
calsify		21
canmod (BoF)	58
capwap		27
ccamp		91
ccamp (2nd session)	87
csi		29
dccp		22
dhc		97
dime		38
dkim		46
dna		32
dnsext		95
dnsop		103
dtnrg (RG)	46
eai		49
ecrit		85
emu		36
enum		84
esds (BoF)	64
fecframe	21
geopriv		76
grow		53
hiprg (RG)	48
hokey		39
iccrg (RG)	30
idn (BoF)	93
idr		69
intarea (AG)	141
ipfix		29
ippm		41
isis		36
keyprov		24
kitten		11
kmart (BoF)	102
krb-wg		27
l2vpn		88
l3vpn		78
lemonade	24
lemonade 2nd sess	20
ltans		13
manet		68
mboned		47
mediactrl	64
mext		85
mext - 2nd sess	62
mip4		26
mmusic		140
mpls		121
msec		22
nea (BOF)	33
netconf		50
netlmm		73
nfsv4		20
nmrg (RG)	18
nsis		27
ntp		25
opsarea (AG)	42
opsawg		41
ospf		40
p2psip		110
pana		48
pce		68
pcn		31
pcn - 2nd session	34
peppermint (Bof)	115
pim		33
pkix		60
pmol		25
pufi (BOF)	38
pwe3		110
radext		27
rtgarea (AG)	112+
rmt		15
roll		59
rrg (RG)		106
rrg - 2nd session	76
rucus (BoF)	127
saag (AG)	87
samrg (RG)	40
sasl		17
shim6		66
sidr		63
sieve		21
simple		65
sip		199
sipping		22
smime		24
softwire		50
speermint	102
tcpm		38
tictoc		59
tls		61
trill		54
tsvarea (AG)	132
tsvwg		90
v6ops		108
v6ops - 2nd session	88
vcarddav	24
xcon		44

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