Subject: [OPS-AREA] FW: 75th IETF - Working Group/BOF Scheduling

From: "Romascanu, Dan (Dan)" <[email-masked]>
Date: Mon, 27 Apr 2009 17:58:46 +0200

-----Original Message-----
From: [email-masked] [mailto:[email-masked]] On Behalf Of
IETF Agenda
Sent: Monday, April 27, 2009 5:56 PM
To: Working Group Chairs
Cc: [email-masked]; [email-masked]; [email-masked]
Subject: 75th IETF - Working Group/BOF Scheduling 

-----------------------------------------------------------------
75th IETF  Stockholm, Sweden
Meeting Dates: July 26-31, 2009
Host: .SE
-----------------------------------------------------------------
IETF meetings start Monday morning and run through Friday mid-afternoon
(15:15).

We are accepting scheduling requests for all Working Groups and BOFs
starting.  The milestones and deadlines for scheduling-related
activities are as follows:

NOTE: cutoff dates are subject to change.

May 25, Monday - Cutoff date for requests to schedule Working Group
meetings and for preliminary BOF proposals to ADs at 17:00 PDT (24:00
UTC/GMT). 
June 8, Monday - Cutoff date for requests to Area Directors to schedule
BOFs at 17:00 PDT (24:00 UTC/GMT). 
June 15, Monday - Cutoff date for Area Directors to approve BOFs at
17:00 PDT (24:00 UTC/GMT). 
June 19, Friday - Preliminary agenda published for comment.
July 1, Wednesday - Cutoff date for requests to reschedule Working Group
and BOF meetings 17:00 PDT (24:00 UTC/GMT).
July 6, Monday - Final agenda to be published. 
July 15, Wednesday - Draft Working Group agendas due by 17:00 PT (24:00
UTC/GMT).
July 20, Monday - Revised Working Group agendas due by 17:00 PT (24:00
UTC/GMT).

Submitting Requests for Working Group and BOF Sessions

Please submit requests to schedule your Working Group sessions using the
"IETF Meeting Session Request Tool," a Web-based tool for submitting all
of the information that the Secretariat requires to schedule your
sessions.

The URL for the tool is:

https://datatracker.ietf.org/cgi-bin/wg/wg_session_requester.cgi

Instructions for using the tool are available at:

http://www.ietf.org/instructions/session_request_tool_instruction.html

Please send requests to schedule your BOF sessions to [email-masked]. 
Please include the acronym of your BOF in the subject line of the
message, and include all of the information specified in item (4) of
"Requesting Meeting Sessions at IETF Meetings" in the body.  (This
document is included below.)

Submitting Session Agendas

For the convenience of meeting attendees, we ask that you submit the
agendas for your Working Group sessions as early as possible.  Draft
Working Group agendas are due Wednesday, July 15 by 17:00 PDT (24:00
UTC/GMT).  Revised Working Group agendas are due no later than Monday,
July 20 at 17:00 PDT (24:00 UTC/GMT).  The proposed agenda for a BOF
session should be submitted along with your request for a session.
Please be sure to copy your Area Director on that message.

Please submit the agendas for your Working Group sessions using the
"IETF Meeting Materials Management Tool," a Web-based tool for making
your meeting agenda, minutes, and presentation slides available to the
community before, during, and after an IETF meeting.  If you are a BOF
chair, then you may use the tool to submit a revised agenda as well as
other materials for your BOF once the BOF has been approved.

The URL for the tool is:

https://datatracker.ietf.org/cgi-bin/wg/wg_proceedings.cgi

Additional information about this tool is available at:

http://www.ietf.org/instructions/meeting_materials_tool.html

Agendas submitted via the tool will be available to the public on the
"IETF Meeting Materials" Web page as soon as they are submitted.

The URL for the "IETF 75 Meeting Materials" Web page is:

https://datatracker.ietf.org/public/meeting_materials.cgi?meeting_num=75

If you are a Working Group chair, then you already have accounts on the
"IETF Meeting Session Request Tool" and the "IETF Meeting Materials
Management Tool."  The same User ID and password will work for both
tools.
  If you are a BOF chair who is not also a Working Group chair, then you
will be given an account on the "IETF Meeting Materials Management Tool"
when your BOF has been approved.  If you require assistance in using
either tool, or wish to report a bug, then please send a message to:
[email-masked].
===============================================================
For your convenience, comprehensive information on requesting meeting
sessions at IETF 75 is presented below:

1. Requests to schedule Working Group sessions should be submitted using
the "IETF Meeting Session Request Tool," a Web-based tool for submitting
all of the information required by the Secretariat to schedule your
sessions.  The URL for the tool is:

https://datatracker.ietf.org/cgi-bin/wg/wg_session_requester.cgi

Instructions for using the tool are available at:

http://www.ietf.org/instructions/session_request_tool_instruction.html

If you require an account on this tool, or assistance in using it, then
please send a message to [email-masked].  If you are unable to use
the tool, then you may send your request via e-mail to [email-masked],
with a copy to the appropriate Area Director(s).

Requests to schedule BOF sessions must be sent to [email-masked] with a
copy to the appropriate Area Director(s).

When submitting a Working Group or BOF session request by e-mail, please
include the Working Group or BOF acronym in the Subject line.

2. BOFs will NOT be scheduled unless the Area Director(s) approved
request is accompanied by a BOF'S FULL NAME AND ACRONYM, AREA, CHAIR(S)
NAME(S) (given together with e-mail address(es)), AN AGENDA AND FULL
DESCRIPTION, and the information requested in (4) below. (Please read
the BOF Procedure at: http://www.ietf.org/ietf/1bof-procedures.txt
before requesting a session for a BOF.)

3. A Working Group may request either one or two sessions.  If your
Working Group requires more than two sessions, then your request must be
approved by an Area Director.  Additional sessions will be assigned,
based on availability, after Wednesday, July 1 at 17:00 PDT (24:00
UTC/GMT), the cut-off date for requests to reschedule a session.

4. You MUST provide the following information before a Working Group or
BOF session will be scheduled:

    a. Working Group or BOF full name with acronym in brackets: 

    b. AREA under which Working Group or BOF appears:

    c. CONFLICTS you wish to avoid, please be as specific as possible:

    d. Expected Attendance (figures from the 74th IETF meeting are
included at the end of this message):

    e. Special requests:

    f. Number of sessions:

    g. Length of session: 
       - 1 hour 
       - 1 1/2 hours
       - 2 hours 
       - 2 1/2 hours

For more information on scheduling Working Group and BOF sessions,
please refer to RFC 2418 (BCP 25), "IETF Working Group Guidelines and
Procedures"
(http://www.ietf.org/rfc/rfc2418.txt).
===============================================================
For your convenience please find here a list of the IETF Area Directors
with their e-mail addresses:

IETF Chair
Russ Housley <[email-masked]>

Applications Area (app)
Lisa Dusseault <[email-masked]>
Alexey Melnikov <[email-masked]>

Internet Area (int)
Jari Arkko <[email-masked]>
Ralph Droms <[email-masked]>

Operations & Management Area (ops)
Ronald Bonica <[email-masked]>
Dan Romascanu <[email-masked]>

Real-time Applications and Infrastructure Area (rai) Cullen Jennings
<[email-masked]> Robert Sparks <[email-masked]>

Routing Area (rtg)
Ross Callon <[email-masked]>
Adrian Farrel <[email-masked]>

Security Area (sec)
Pasi Eronen <[email-masked]>
Tim Polk <[email-masked]>

Transport Area (tsv)
Lars Eggert <[email-masked]>
Magnus Westerlund <[email-masked]>
===========================================================
74th IETF Meeting Attendance Number

6ai  189
6lowpan  NO SHEETS
6man  138
alto  112
ancp  21
apparea  92
atoca  77
autoconf  34
avt  77
avt (2nd session)  65
behave  150
behave (2nd session)  116
bliss  64
bmwg  23
capwap  16
ccamp  76
ccamp (2nd session)  55
csi  16
dccp  18
dhc  50
dime  31
dkim  46
dnsop  90
drinks  69
dtnrg  44
ecrit  80
emu  35
fecframe  17
forces  20
geopriv  68
grow  75
hiprg  38
hokey  40
httpbis  25
idnabis  70
idnabis (2nd session)  41
idr  127
intarea  207
ipfix  32
ippm  46
ipsecme  44
isms  25
keyprov  24
kitten  11
krb-wg  26
l2vpn  149
l3vpn  48
ledbat  30
lisp  176
manet  45
mboned  37
mediactrl  47
mext  96
mif  68
mip4  35
mipshop  57
mmox  77
mmusic  75
morg  15
mpls	144
mpls (2nd session)  135
msec  30
nea  28
netconf  39
netext  68
netmod  25
netmod (2nd session)  32
nfsv4  22
nsis  23
oauth  105
opsarea  86
opsec  24
ospf  34
p2prg  99
p2psip  71
pce  63
pcn  24
pim  41
pkix  50
pmol  27
pre8prob  44
pwe3  115
radext  19
rtgarea  122
rmt  12
roll  69
rrg  106
rtgwg  112
saag  116
sasl  24
savi  60
shara  155
sidr  77
sieve  17
simple  69
sip  126
sip (2nd session)  117
sipping  92
softwire  73
speermint  63
storm  14
tcpm  33
tcpm (2nd session)  59
tictoc  37
tls  44
trill  55
tsvarea  72
tsvwg  47
v6ops  126
v6ops (second session)  65
vcarddav  18
xcon  48
xmpp2  86
yam  41