Subject: 74th IETF - Working Groups/BOF Scheduling

From: IETF Secretariat <[email-masked]>
Date: Mon, 22 Dec 2008 18:49:28 -0800 (PST)

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74th IETF – San Francisco, CA, USA
Meeting Dates: March 22-27, 2009
Host: Juniper
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IETF meetings start Monday morning and run through Friday mid-afternoon
(15:15).

We are accepting scheduling requests for all Working Groups and BOFs
starting.  The milestones and deadlines for scheduling-related activities
are as follows:

NOTE: cutoff dates are subject to change.

January 19, Monday - Cutoff date for requests to schedule Working Group
meetings and for preliminary BOF proposals to ADs at 17:00 PST (01:00
Tuesday, January 20 UTC/GMT). 
February 2, Monday - Cutoff date for requests to Area Directors to
schedule BOFs at 17:00 PST (01:00 Tuesday, February 3 UTC/GMT). 
February 9, Monday - Cutoff date for Area Directors to approve BOFs at
17:00 PST (01:00 Tuesday, February 10 UTC/GMT). 
February 13, Friday - Preliminary agenda published for comment.
February 25, Wednesday - Cutoff date for requests to reschedule Working
Group and BOF meetings 17:00 PST (01:00 Thursday, February 26 UTC/GMT).
March 2, Monday - Final agenda to be published. 
March 11, Wednesday - Draft Working Group agendas due by 17:00 PDT (24:00
UTC/GMT).
March 16, Monday - Revised Working Group agendas due by 17:00 PDT (24:00 
UTC/GMT).

Submitting Requests for Working Group and BOF Sessions

Please submit requests to schedule your Working Group sessions using the
"IETF Meeting Session Request Tool," a Web-based tool for submitting all
of the information that the Secretariat requires to schedule your
sessions.

The URL for the tool is:

https://datatracker.ietf.org/cgi-bin/wg/wg_session_requester.cgi

Instructions for using the tool are available at:

http://www.ietf.org/instructions/session_request_tool_instruction.html

Please send requests to schedule your BOF sessions to [email-masked]. 
Please include the acronym of your BOF in the subject line of the message,
and include all of the information specified in item (4) of "Requesting
Meeting Sessions at IETF Meetings" in the body.  (This document is
included below.)

Submitting Session Agendas

For the convenience of meeting attendees, we ask that you submit the
agendas for your Working Group sessions as early as possible.  Draft
Working Group agendas are due Wednesday, March 11 by 17:00 PDT (24:00
UTC/GMT).  Revised Working Group agendas are due no later than Monday,
March 16 at 17:00 PDT (24:00 UTC/GMT).  The proposed agenda for a BOF
session should be submitted along with your request for a session.  Please
be sure to copy your Area Director on that message.

Please submit the agendas for your Working Group sessions using the "IETF
Meeting Materials Management Tool," a Web-based tool for making your
meeting agenda, minutes, and presentation slides available to the
community before, during, and after an IETF meeting.  If you are a BOF
chair, then you may use the tool to submit a revised agenda as well as
other materials for your BOF once the BOF has been approved.

The URL for the tool is:

https://datatracker.ietf.org/cgi-bin/wg/wg_proceedings.cgi

Additional information about this tool is available at:

http://www.ietf.org/instructions/meeting_materials_tool.html

Agendas submitted via the tool will be available to the public on the
"IETF Meeting Materials" Web page as soon as they are submitted.

The URL for the "IETF 74 Meeting Materials" Web page is:

https://datatracker.ietf.org/public/meeting_materials.cgi?meeting_num=74

If you are a Working Group chair, then you already have accounts on the
"IETF Meeting Session Request Tool" and the "IETF Meeting Materials
Management Tool."  The same User ID and password will work for both tools.
  If you are a BOF chair who is not also a Working Group chair, then you
will be given an account on the "IETF Meeting Materials Management Tool"
when your BOF has been approved.  If you require assistance in using
either tool, or wish to report a bug, then please send a message to:
[email-masked].
===============================================================
For your convenience, comprehensive information on requesting meeting
sessions at IETF 74 is presented below:

1. Requests to schedule Working Group sessions should be submitted using
the "IETF Meeting Session Request Tool," a Web-based tool for submitting
all of the information required by the Secretariat to schedule your
sessions.  The URL for the tool is:

https://datatracker.ietf.org/cgi-bin/wg/wg_session_requester.cgi

Instructions for using the tool are available at:

http://www.ietf.org/instructions/session_request_tool_instruction.html

If you require an account on this tool, or assistance in using it, then
please send a message to [email-masked].  If you are unable to use
the tool, then you may send your request via e-mail to [email-masked],
with a copy to the appropriate Area Director(s).

Requests to schedule BOF sessions must be sent to [email-masked] with a
copy to the appropriate Area Director(s).

When submitting a Working Group or BOF session request by e-mail, please
include the Working Group or BOF acronym in the Subject line.

2. BOFs will NOT be scheduled unless the Area Director(s) approved
request is accompanied by a BOF'S FULL NAME AND ACRONYM, AREA, CHAIR(S)
NAME(S) (given together with e-mail address(es)), AN AGENDA AND FULL
DESCRIPTION, and the information requested in (4) below. (Please read the
BOF Procedure at: http://www.ietf.org/ietf/1bof-procedures.txt before
requesting a session for a BOF.)

3. A Working Group may request either one or two sessions.  If your
Working Group requires more than two sessions, then your request must be
approved by an Area Director.  Additional sessions will be assigned, based
on availability, after Wednesday, February 25 at 17:00 PST (01:00
Thursday, February 26 UTC/GMT), the cut-off date for requests to
reschedule a session.

4. You MUST provide the following information before a Working Group or
BOF session will be scheduled:

    a. Working Group or BOF full name with acronym in brackets: 

    b. AREA under which Working Group or BOF appears:

    c. CONFLICTS you wish to avoid, please be as specific as possible:

    d. Expected Attendance (figures from the 73rd IETF meeting are
included at the end of this message):

    e. Special requests:

    f. Number of sessions:

    g. Length of session: 
       - 1 hour 
       - 1 1/2 hours
       - 2 hours 
       - 2 1/2 hours

For more information on scheduling Working Group and BOF sessions, please
refer to RFC 2418 (BCP 25), "IETF Working Group Guidelines and Procedures"
(http://www.ietf.org/rfc/rfc2418.txt).
===============================================================
For your convenience please find here a list of the IETF Area Directors
with their e-mail addresses:

IETF Chair 
Russ Housley <[email-masked]>

Applications Area (app) 
Lisa Dusseault <[email-masked]>
Chris Newman <[email-masked]>

Internet Area (int) 
Jari Arkko <[email-masked]>
Mark Townsley <[email-masked]>

Operations & Management Area (ops) 
Ronald Bonica <[email-masked]>
Dan Romascanu <[email-masked]>

Real-time Applications and Infrastructure Area (rai)
Cullen Jennings <[email-masked]>
Jon Peterson <[email-masked]>

Routing Area (rtg) 
Ross Callon <[email-masked]>
David Ward <[email-masked]>

Security Area (sec) 
Pasi Eronen <[email-masked]>
Tim Polk <[email-masked]>

Transport Area (tsv) 
Lars Eggert <[email-masked]>
Magnus Westerlund <[email-masked]>
===========================================================
73rd IETF Meeting Attendance Number

16ng	12
6lowpan	34
6man	116
alto 	WG - 186
ancp	13
apparea (AG)	85
autoconf	30
avt	61
avt (2nd session)	44
behave	126
behave (2nd session)	145
behave (third session)	55
bliss	70
bmwg	18
capwap	19
ccamp	93
ccamp (2nd session)	91
csi	22
dccp	21
dhc	29
dime	24
dkim	41
dna	20
dnsext	95
dnsop	105
drinks	57
dtnrg (RG)	51
eai	27
ecrit	27
emu	51
enum	28
fecframe	13
forces	15
geopriv	70
grow	71
hiprg (RG)	21
hokey	33
iccrg (RG)	39
idnabis	51
idnabis (2nd session)	62
idr	66
intarea (AG)	114
ipfix	34
ippm	17
ipsecme	61
isis	44
isms	21
keyprov	32
kitten	17
krb-wg	24
l2vpn	100
l3vpn	61
ledbat	82
manet	50
mboned	28
mboned (second session)	27
mediactrl	37
mext	72
mext (second session)	64
mip4	32
mipshop	34
mmusic	91
mobopts (RG)	47
mpls	128
mpls (2nd session)	133
msec	45
multimob	BoF - 82
nea	33
netconf	43
netlmm	24
netmod	59
netmod (2nd session)	30
nfsv4	14
nsis	14
ntp	22
oauth	98
opsarea (AG)	54
opsawg	26
opsec	22
ospf	47
p2psip	83
pana	7
pce	54
pcn	37
pim	27
pkix	45
pmol	15
pwe3	79
radext	31
raiarea (AG)	119
rtgarea (AG)	83
rmt	16
roll	40
rrg (RG)	95
rtgwg	81
saag (AG)	83
sasl	22
savi	64
sidr	61
sieve	16
simple	70
sip	82
sip (2nd session)	99
sipping	77
softwire	79
speermint	54
tcpm	26
tictoc	33
tls	47
trill	44
tsvarea (AG)	63
tsvwg	74
v6ops	102
vcarddav	19
xcon	26