Subject: 75th IETF - WG/BOF Scheduling - Cutoff May 25

From: IETF Agenda <[email-masked]>
Date: Fri, 22 May 2009 05:36:18 -0700 (PDT)

CUTOFF - MONDAY, MAY 25, 2009
-----------------------------------------------------------------
75th IETF – Stockholm, Sweden
Meeting Dates: July 26-31, 2009
Host: .SE
-----------------------------------------------------------------
IETF meetings start Monday morning and run through Friday mid-afternoon
(15:15).

We are accepting scheduling requests for all Working Groups and BOFs
starting.  The milestones and deadlines for scheduling-related activities
are as follows:

NOTE: cutoff dates are subject to change.

May 25, Monday - Cutoff date for requests to schedule Working Group
meetings and for preliminary BOF proposals to ADs at 17:00 PDT (24:00
UTC/GMT). 
June 8, Monday - Cutoff date for requests to Area Directors to schedule
BOFs at 17:00 PDT (24:00 UTC/GMT). 
June 15, Monday - Cutoff date for Area Directors to approve BOFs at 17:00
PDT (24:00 UTC/GMT). 
June 19, Friday - Preliminary agenda published for comment.
July 1, Wednesday - Cutoff date for requests to reschedule Working Group
and BOF meetings 17:00 PDT (24:00 UTC/GMT).
July 6, Monday - Final agenda to be published. 
July 15, Wednesday - Draft Working Group agendas due by 17:00 PT (24:00
UTC/GMT).
July 20, Monday - Revised Working Group agendas due by 17:00 PT (24:00
UTC/GMT).

Submitting Requests for Working Group and BOF Sessions

Please submit requests to schedule your Working Group sessions using the
"IETF Meeting Session Request Tool," a Web-based tool for submitting all
of the information that the Secretariat requires to schedule your
sessions.

The URL for the tool is:

https://datatracker.ietf.org/cgi-bin/wg/wg_session_requester.cgi

Instructions for using the tool are available at:

http://www.ietf.org/instructions/session_request_tool_instruction.html

Please send requests to schedule your BOF sessions to [email-masked]. 
Please include the acronym of your BOF in the subject line of the message,
and include all of the information specified in item (4) of "Requesting
Meeting Sessions at IETF Meetings" in the body.  (This document is
included below.)

Submitting Session Agendas

For the convenience of meeting attendees, we ask that you submit the
agendas for your Working Group sessions as early as possible.  Draft
Working Group agendas are due Wednesday, July 15 by 17:00 PDT (24:00
UTC/GMT).  Revised Working Group agendas are due no later than Monday,
July 20 at 17:00 PDT (24:00 UTC/GMT).  The proposed agenda for a BOF
session should be submitted along with your request for a session.  Please
be sure to copy your Area Director on that message.

Please submit the agendas for your Working Group sessions using the "IETF
Meeting Materials Management Tool," a Web-based tool for making your
meeting agenda, minutes, and presentation slides available to the
community before, during, and after an IETF meeting.  If you are a BOF
chair, then you may use the tool to submit a revised agenda as well as
other materials for your BOF once the BOF has been approved.

The URL for the tool is:

https://datatracker.ietf.org/cgi-bin/wg/wg_proceedings.cgi

Additional information about this tool is available at:

http://www.ietf.org/instructions/meeting_materials_tool.html

Agendas submitted via the tool will be available to the public on the
"IETF Meeting Materials" Web page as soon as they are submitted.

The URL for the "IETF 75 Meeting Materials" Web page is:

https://datatracker.ietf.org/public/meeting_materials.cgi?meeting_num=75

If you are a Working Group chair, then you already have accounts on the
"IETF Meeting Session Request Tool" and the "IETF Meeting Materials
Management Tool."  The same User ID and password will work for both tools.
  If you are a BOF chair who is not also a Working Group chair, then you
will be given an account on the "IETF Meeting Materials Management Tool"
when your BOF has been approved.  If you require assistance in using
either tool, or wish to report a bug, then please send a message to:
[email-masked].
===============================================================
For your convenience, comprehensive information on requesting meeting
sessions at IETF 75 is presented below:

1. Requests to schedule Working Group sessions should be submitted using
the "IETF Meeting Session Request Tool," a Web-based tool for submitting
all of the information required by the Secretariat to schedule your
sessions.  The URL for the tool is:

https://datatracker.ietf.org/cgi-bin/wg/wg_session_requester.cgi

Instructions for using the tool are available at:

http://www.ietf.org/instructions/session_request_tool_instruction.html

If you require an account on this tool, or assistance in using it, then
please send a message to [email-masked].  If you are unable to use
the tool, then you may send your request via e-mail to [email-masked],
with a copy to the appropriate Area Director(s).

Requests to schedule BOF sessions must be sent to [email-masked] with a
copy to the appropriate Area Director(s).

When submitting a Working Group or BOF session request by e-mail, please
include the Working Group or BOF acronym in the Subject line.

2. BOFs will NOT be scheduled unless the Area Director(s) approved
request is accompanied by a BOF'S FULL NAME AND ACRONYM, AREA, CHAIR(S)
NAME(S) (given together with e-mail address(es)), AN AGENDA AND FULL
DESCRIPTION, and the information requested in (4) below. (Please read the
BOF Procedure at: http://www.ietf.org/ietf/1bof-procedures.txt before
requesting a session for a BOF.)

3. A Working Group may request either one or two sessions.  If your
Working Group requires more than two sessions, then your request must be
approved by an Area Director.  Additional sessions will be assigned, based
on availability, after Wednesday, July 1 at 17:00 PDT (24:00 UTC/GMT), the
cut-off date for requests to reschedule a session.

4. You MUST provide the following information before a Working Group or
BOF session will be scheduled:

    a. Working Group or BOF full name with acronym in brackets: 

    b. AREA under which Working Group or BOF appears:

    c. CONFLICTS you wish to avoid, please be as specific as possible:

    d. Expected Attendance (figures from the 74th IETF meeting are
included at the end of this message):

    e. Special requests:

    f. Number of sessions:

    g. Length of session: 
       - 1 hour 
       - 1 1/2 hours
       - 2 hours 
       - 2 1/2 hours

For more information on scheduling Working Group and BOF sessions, please
refer to RFC 2418 (BCP 25), "IETF Working Group Guidelines and Procedures"
(http://www.ietf.org/rfc/rfc2418.txt).
===============================================================
For your convenience please find here a list of the IETF Area Directors
with their e-mail addresses:

IETF Chair 
Russ Housley <[email-masked]>

Applications Area (app) 
Lisa Dusseault <[email-masked]>
Alexey Melnikov <[email-masked]>

Internet Area (int) 
Jari Arkko <[email-masked]>
Ralph Droms <[email-masked]>

Operations & Management Area (ops) 
Ronald Bonica <[email-masked]>
Dan Romascanu <[email-masked]>

Real-time Applications and Infrastructure Area (rai)
Cullen Jennings <[email-masked]>
Robert Sparks <[email-masked]>

Routing Area (rtg) 
Ross Callon <[email-masked]>
Adrian Farrel <[email-masked]>

Security Area (sec) 
Pasi Eronen <[email-masked]>
Tim Polk <[email-masked]>

Transport Area (tsv) 
Lars Eggert <[email-masked]>
Magnus Westerlund <[email-masked]>
===========================================================
74th IETF Meeting Attendance Number

6ai	189
6lowpan	NO SHEETS
6man	138
alto 	112
ancp	21
apparea (AG)	92
atoca	77
autoconf	34
avt	77
avt (2nd session)	65
behave	150
behave (2nd session)	116
bliss	64
bmwg	23
capwap	16
ccamp	76
ccamp (2nd session)	55
csi	16
dccp	18
dhc	50
dime	31
dkim	46
dnsop	90
drinks	69
dtnrg (RG)	44
ecrit	80
emu	35
fecframe	17
forces	20
geopriv	68
grow	75
hiprg (RG)	38
hokey	40
httpbis 	25
idnabis	70
idnabis (2nd session)	41
idr	127
intarea (AG)	207
ipfix	32
ippm	46
ipsecme	44
isms	25
keyprov	24
kitten	11
krb-wg	26
l2vpn	149
l3vpn	48
ledbat	30
lisp	176
manet	45
mboned	37
mediactrl	47
mext	96
mif	68
mip4	35
mipshop	57
mmox	77
mmusic	75
morg	15
mpls	144
mpls (2nd session)	135
msec	30
nea	28
netconf	39
netext	68
netmod	25
netmod (2nd session)	32
nfsv4	22
nsis	23
oauth	105
opsarea (AG)	86
opsec	24
ospf	34
p2prg	99
p2psip	71
pce	63
pcn	24
pim	41
pkix	50
pmol	27
pre8prob	44
pwe3	115
radext	19
rtgarea (AG)	122
rmt	12
roll	69
rrg (RG)	106
rtgwg	112
saag (AG)	116
sasl	24
savi	60
shara	155
sidr	77
sieve	17
simple	69
sip	126
sip (2nd session)	117
sipping	92
softwire	73
speermint	63
storm	14
tcpm	33
tcpm (2nd session)	59
tictoc	37
tls	44
trill	55
tsvarea (AG)	72
tsvwg	47
v6ops	126
v6ops (second session)	65
vcarddav	18
xcon	48
xmpp2	86
yam	41