Subject: IETF 95 - REMINDER Working Group/BOF/IRTF Scheduling

From: IETF Agenda <[email-masked]>
Date: Mon, 01 Feb 2016 13:24:10 -0800

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IETF 95 – Buenos Aires, Argentina
Meeting Dates: April 3-8, 2016
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The milestones and deadlines for scheduling-related activities are as follows:
Cut-off dates are subject to change.

•	2016-02-19 (Friday): Cut-off date for requests to schedule Working Group meetings at UTC 23:59. To request a Working Group session, use the IETF Meeting Session Request Tool.
•	2016-02-19 (Friday): Cut-off date for BOF proposal requests to Area Directors at UTC 23:59. To request a BOF, please see instructions on Requesting a BOF.
•	2016-02-26 (Friday): Cut-off date for Area Directors to approve BOFs at UTC 23:59.
•	2016-03-04 (Friday): Preliminary agenda published for comment.
•	2016-03-09 (Wednesday): Cut-off date for requests to reschedule Working Group and BOF meetings UTC 23:59.
•	2016-03-11 (Friday): Final agenda to be published.
•	2016-03-21 (Monday): Draft Working Group agendas due by UTC 23:59, upload using IETF Meeting Materials Management Tool.
•	2016-03-28 (Monday): Revised Working Group agendas due by UTC 23:59, upload using IETF Meeting Materials Management Tool.
•	2016-04-29 (Friday): Proceedings submission cutoff date by UTC 23:59, upload using IETF Meeting Materials Management Tool.
•	2016-05-27 (Monday): Proceedings submission corrections cutoff date by UTC 23:59, upload using IETF Meeting Materials Management Tool.

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Comprehensive information on requesting meeting sessions is below:

1. Requests to schedule Working Group sessions should be submitted using the "IETF Meeting Session Request Tool," a Web-based tool for submitting all of the information required by the Secretariat to schedule your sessions.  The URL for the tool is:

https://datatracker.ietf.org/secr/sreq/

Instructions for using the tool are available at:

http://www.ietf.org/wg/request-tool-instructions.html

If you require an account on this tool, or assistance in using it, then please send a message to [email-masked].  If you are unable to use the tool, then you may send your request via e-mail to [email-masked], with a copy to the appropriate Area Director(s).

Requests to schedule BOF sessions must be sent to [email-masked] with a copy to the appropriate Area Director(s).

When submitting a Working Group or BOF session request by e-mail, please include the Working Group or BOF acronym in the Subject line.

2. BOFs will NOT be scheduled unless the Area Director approves the BOF. The proponents behind a BOF need to contact a relevant Area Director, preferably well in advance of the BOF approval deadline date. The AD needs to have the full name of the BOF, its acronym, suggested names of chairs, an agenda, full description of the BOF and the information covered in item 4. Please read RFC 5434 for instructions on how to drive a successful BOF effort. 

3. A Working Group may request either one or two sessions.  If your Working Group requires more than two sessions, then your request must be approved by an Area Director.  Additional sessions will be assigned, based on availability, after Wednesday, March 9th, 2016, the cut-off date for requests to reschedule a session.

4. You MUST provide the following information before a Working Group or BOF session will be scheduled:

a. Working Group or BOF full name with acronym in brackets: 
b. AREA under which Working Group or BOF appears:
c. CONFLICTS you wish to avoid, please be as specific as possible:
d. Expected Attendance:
e. Special requests:
f. Number of sessions:
g. Length of session: 1 hour, 1.5 hours, 2 hours, 2.5 hours
       		
For more information on scheduling Working Group and BOF sessions, please refer to RFC 2418 (BCP 25), "IETF Working Group Guidelines and Procedures" (http://www.ietf.org/rfc/rfc2418.txt).

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Submitting Session Agendas

Please submit the agendas for your Working Group sessions as early as possible using the "IETF Meeting Materials Management Tool," a Web-based tool for making your meeting agenda, minutes, and presentation slides available to the community before, during, and after an IETF meeting.  If you are a BOF chair, then you may use the tool to submit a revised agenda as well as other materials for your BOF once the BOF has been approved.

The URL for the tool is:

https://datatracker.ietf.org/secr/proceedings/

Additional information about this tool is available at:

http://www.ietf.org/wg/meeting-materials.html

Agendas submitted via the tool will be available to the public on the "IETF Meeting Materials" webpage as soon as they are submitted.

The URL for the "IETF 95 Meeting Materials" Web page is:

https://datatracker.ietf.org/meeting/95/materials.html

If you are a Working Group chair, then you already have accounts on the "IETF Meeting Session Request Tool" and the "IETF Meeting Materials Management Tool."  The same User ID and password will work for both tools.  If you are a BOF chair who is not also a Working Group chair, then you will be given an account on the "IETF Meeting Materials Management Tool" when your BOF has been approved.  If you require assistance in using either tool, or wish to report a bug, then please send a message to:
[email-masked].

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For your convenience please find a list of the IETF Area Directors with their e-mail addresses below:

IETF Chair 
Jari Arkko <[email-masked]>

Applications and Real-Time Area (art)
Alissa Cooper <[email-masked]>
Ben Campbell <[email-masked]>
Barry Leiba <[email-masked]>

Internet Area (int) 
Brian Haberman <[email-masked]> 
Terry Manderson <[email-masked]>

Operations & Management Area (ops) 
Benoit Claise <[email-masked]> 
Joel Jaeggli <[email-masked]>

Routing Area (rtg) 
Alia Atlas <[email-masked]>
Deborah Brungard <[email-masked]>
Alvaro Retana <[email-masked]>

Security Area (sec) 
Stephen Farrell <[email-masked]>
Kathleen Moriarty <[email-masked]>  

Transport Area (tsv) 
Spencer Dawkins  <[email-masked]>
Martin Stiemerling <[email-masked]> 

 ===========================================================
IETF 94 Meeting Attendance Numbers

6lo – 82
6man - 102
6tisch – 42
ace - 77
acme - 67
anima – 91
anima (2nd session) - 53
avtcore - 24
avtext – 32
bess – 68
bfd - 58
bier - 57
bmwg – 31
ccamp - 52
cdni – 32
cfrg - 96
clue – 22
core - 75
core (2nd session) – 60
cose - 50
dbound – 42
detnet (BoF) - 81
dhc – 48
dime - 19
dispatch - 70
dmm – 32
dnsop - 109
dnssd – 95
dots - 116
dprive – 138
dtn – 41
ecrit - 26
eppext – 39
grow - 43
homenet – 117
hopsrg (PRG) – 167
hrpc - 97
httpbis – 114
i2nsf - 84
i2rs – 69
ice - 55
icnrg (RG) - 69
idr – 83
intarea (AG) - 91
ippm – 62
irtfopen - 174
isis – 33
iss (BoF) - 95
l3sm – 53
lager - 36
lime - 47
lisp - 36
lmap – 45
mboned - 19
mif - 55
mile - 43
mmusic - 46
modern - 24
mpls - 56
mpls (2nd session) – 64
mptcp - 67
netconf - 69
netmod – 78
netmod (2nd session) – 84
netvc – 63
netvc (2nd session) - 49
nfvrg – 118
nmlrg - 112
nmrg - 59
ntp (combined with tictoc) - 28
nvo3 – 111
oauth – 69
openpgp – 27
opsawg/opsarea – 48
ospf – 47
pals – 33
payload - 42
pce – 71
perc - 35
pim - 28
radext - 14
rmcat – 55
rmcat (2nd session) - 33
roll - 32
rtcweb - 75
rtcweb (2nd session) - 80
rtgarea - 95
rtgwg – 99
rtgwg (2nd session) - 73
saag - 188
sacm - 48
sacm (2nd session) - 37
sdnrg (RG) – 145
sfc - 123
sidr – 61
sidr (2nd session) - 47
softwire – 32
spring – 94
stir – 36
supa (BoF) – 77
t2trg (PRG) – did not return
taps - 54
tcpinc - 111
tcpm – 80
teas - 76
tictoc (combined with ntp) - 28
tls – 100
tls (2nd session) - 108
tokbind - 48
tram – 38
trans - 43
trill – 26
trill (2nd session) - 9
tsvwg - 99
tsvwg (2nd session) - 93
v6ops - 82
v6ops – 75
webpush – 75
xrblock - 10